Sugarland Run Homeowners Association

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Independence Day 2018!

REMINDER: Our Fourth of July Pool Party is TOMORROW at 12PM. Please remember to bring your pool passes (and guest passes!). If you would like to volunteer to help setup and/or clean up, we’ll be setting up at 11am!

Please share. Can’t wait to see everyone tomorrow at Noon!

Thank you! CAC

Independence Day 2018 at the pool

Independence Day 2018 at the pool

Pool Hours 2018

SRHOA Pool is open daily 11:00 AM to 9:00 PM.

Pool closes early (4:00 PM) for swim meets on Thursday June 14, Wednesday June 27, & Tuesday July 3.

Pool will open late (1:00 PM) on Sunday July 15 for the Colonial Swim League Relay Carnival.


In order to obtain a pool pass, each member of your household six (6) years and older will need to come to the SRHOA office and have their picture taken. Each member MUST provide the association with one of the following forms of identification:

A. Driver’s license with current SRHOA property address
B. Walker’s permit (non-driver picture ID issued by DMV) with current SRHOA property address
C. Recent (within three months) Utility Bill with residents name listed
D. VA voter registration with property address
E. Recent (within three months) Bank Statement with property address
Children between the ages of 6 and 18 must provide a current report card (unless providing driver’s license) and must be accompanied by a parent with either A,B, C, D, or E (above).
Tenants must provide a copy of their CURRENT lease and the owner MUST sign the pool application granting authorization for their tenants to use the pool. Tenants are also required to provide proof of residency with either A, B, C, D, or E (above). (Landlord must release their rights to use the pool annually to their tenants.)

Residents may obtain their passes during the following hours ONLY:


8:30 AM – 4:30 PM


In May and June the office will be open the following additional hours for passes:

Saturday, May 19 from 8:00 AM – 12:00 PM
Tuesday, May 22 from 5:00 PM – 7:00 PM
Thursday, May 24 from 5:00 PM – 7:00 PM
Wednesday, June 6 from 5:00 PM – 6:30 PM
Monday, June 11 from 5:00 p. m. – 7:00 PM
Wednesday, June 13 from 5:00 PM – 7:00 PM
Monday, June 18 from 5:00 PM – 7:00 PM


All tenants, regardless if 2017 pool passes were received, must contact their landlords regarding activation of 2018 pool passes.



Email Subscription List

In an effort to improve and enhance communication with residents the SRHOA board is launching a email subscription list. To start we will be emailing out the monthly newsletter to those subscribed, we will still be mailing out hard copies as well.

Who Maintains Your Road? New Loudoun County Online Map Provides the Answer

from the Loudoun County Website

Screen shot of road maintenance map

Loudoun County has launched a new online tool to help residents determine the entity that is responsible for maintaining roads within the county, including snow removal and surface repairs.

The interactive, searchable map provides users with a resource for navigating the complex maintenance responsibility system for the road network in the county. In addition, the map links to a webpage with contact information for the various entities to help residents report concerns about maintenance to the correct entity.

Users may search by a street address, view responsibility by color-coded system or click on a particular road and a pop-up box will appear indicating road maintenance responsibility. The responsibility for road maintenance in Loudoun County varies by road. Most roads are maintained by the Virginia Department of Transportation (VDOT), one of the county’s incorporated towns, and private entities, such as homeowners associations (HOA).

“This tool is particularly useful for identifying maintenance responsibility in residential neighborhoods, which sometimes have two different responsible entities for two adjacent roads,” said Department of Building and Development Director Mike Seigfried. “In advance of snow events, for example, residents can learn whether their HOAs will plow snow on their streets and then contact their HOAs to learn about their snow-removal plans.”

As newly-constructed roads are developed, maintenance responsibility may change from one entity to another, such as from a developer to a homeowners association. The Loudoun County map will be updated on a monthly basis.

A link to the map and contact information for the various entities involved in road maintenance in the county may be found on the Loudoun County website at

Snow Removal in Sugarland Run

In anticipation of the coming winter weather please remember that all street within Sugarland Run are the responsibility of the Virginia Dept. of Transportation (VDOT).
VDOT reports that they do not plow or sand secondary or side streets until after a storm is over. If your street has not been plowed or sanded within 24 hours of the end of a storm please call them at 703·383·8368.

VDOT Snowplow in Sugarland Run

VDOT Snowplow in Sugarland Run

If you live in the Townhouse Association and you are experiencing problems within your parking lot (where there are numbered assigned spaces please call the THOA office at 703·430-4500.

Your Board of Directors Needs You!

Our Board of Directors is charged with maintaining, preserving and enhancing the common assets of our association. In order to perform those duties our Board depends upon the advice and counsel of experts in various fields of community association management: our management company, attorneys, landscapers, insurance specialists, etc.

When making decisions regarding our community, the Board is expected to consider all the facts and factors involved in the issue and make the best business decision possible. Sometimes those decisions may not appear to be in the best interests of all of the owners, however if each owner understood all of the underlying issues that go into making the decision, they would understand that the board’s choice of action is usually the most practical and well thought out.

In addition to dealing with insurance, maintenance, financial and contractual decisions, the board must also balance their positions on the board with their role as a homeowner. If assessments are increased that means they are increased for them also. If rules are enacted, that means they have to obey them, too. Being a board member does not grant one immunity from the responsibilities of living in an association. In fact, serving on the board reflects just how seriously they take that responsibility. So, please keep in mind that our board members are actually doing “double-duty” for our community: they serve as board members and neighbors.

That being said, the annual ballots have been mailed to your home. Please be sure to review the information and return in to the office. Without you (a quorum of our voters) the election for board members doesn’t count. If you are interested in joining one of our boards, Architectural Review, Townhouse Association Board or the Homeowners Association Board, please let the office know. We are always looking for volunteers for committees or board spots.

Donation Boxes

Several boxes have been set up in the office by community residents to receive donations to benefit others. Thank you to everyone who contributes!

  • The V Project box is accepting feminine hygiene products that will be donated to victims of the recent hurricanes affecting Puerto Rico. More information is listed on the box and available at the group’s Facebook page /TheVProjectbyLELA.
  • The Box Tops for Education box is accepting box top cards/coupons found on many grocery and household goods packaging. Donated box tops will benefit Sugarland Elementary School and Meadowland Elementary School.
  • The Backpack and School Supplies box is accepting backpack and school supplies for children who could use a helping hand getting through the school year.

Sugarland Run Aerial Photos

Brett Oswald, an resident of Sugarland Run took a series of photos of the Community Center and surrounding area with his drone recently.
Below are some of those photos.

Willow Lake

Willow Lake

Main Tot Lot and Office

Main Tot Lot and Office

Sugarland Run Community

Sugarland Run Community

Community Center, Office, Tennis Courts, Basketball Court, & Pool

Community Center, Office, Tennis Courts, Basketball Court, & Pool

Community Center & Pool

Community Center & Pool

Winter Clothes Needed

Duke Butcovitch, our local school Parent Liaison, has a request for donations for local school children K-12: “Men’s size SMALL winter clothing, Boys’ ALL sizes pants and sweaters or sweatshirts.”

Donations can be dropped off in a labeled box at the SRHOA office.