Your HOA Board is interested in your opinion on a variety of issues that affect Sugarland Run. The Board has partnered with Interactive Focus, an independent research company, to host a community survey to obtain your feedback. It is important to note that your responses are confidential and anonymous. Your personal data will never be shared. The survey should take less than 15 minutes to complete. You can access the survey here: http://www.interactivefocus.com/survey/TakeSurvey.asp?PageNumber=1&SurveyID=331no32Mmo93G. The office will have printed copies of the survey as well if you would prefer to fill it out manually. If you have any questions regarding this survey please contact the SRHOA office at (703) 430-4500 or email@example.com.
The SRHOA annual meeting and board election will be held Wednesday, November 8 at 6:30 p.m. in the Community Center. All residents are invited to attend for discussion of projects around the community and the 2018 budget. Three board of director seats will also be voted on – inside this newsletter are candidate statements. Anyone wishing to serve on the SRHOA board is encouraged to attend as well (walk-up candidates are permitted). Light refreshments will be provided – please plan to join us for this brief and informative meeting.
Our Board of Directors is charged with maintaining, preserving and enhancing the common assets of our association. In order to perform those duties our Board depends upon the advice and counsel of experts in various fields of community association management: our management company, attorneys, landscapers, insurance specialists, etc.
When making decisions regarding our community, the Board is expected to consider all the facts and factors involved in the issue and make the best business decision possible. Sometimes those decisions may not appear to be in the best interests of all of the owners, however if each owner understood all of the underlying issues that go into making the decision, they would understand that the board’s choice of action is usually the most practical and well thought out.
In addition to dealing with insurance, maintenance, financial and contractual decisions, the board must also balance their positions on the board with their role as a homeowner. If assessments are increased that means they are increased for them also. If rules are enacted, that means they have to obey them, too. Being a board member does not grant one immunity from the responsibilities of living in an association. In fact, serving on the board reflects just how seriously they take that responsibility. So, please keep in mind that our board members are actually doing “double-duty” for our community: they serve as board members and neighbors.
That being said, the annual ballots have been mailed to your home. Please be sure to review the information and return in to the office. Without you (a quorum of our voters) the election for board members doesn’t count. If you are interested in joining one of our boards, Architectural Review, Townhouse Association Board or the Homeowners Association Board, please let the office know. We are always looking for volunteers for committees or board spots.
Each year, the SRHOA elects three board of directors. All homeowners will receive voting information in the mail and are encouraged to vote for candidates to represent the community on the SRHOA Board of Directors. In addition to voting, the card enclosed with the mailing allows you to “register” your participation in the annual meeting if you don’t plan to attend in person. Please return the card. We must have enough cards returned in order to reach quorum requirements for the annual meeting. Completing and returning the card enables the SRHOA to officially conduct business at the annual meeting, which is an important part of our community operating efficiently and effectively. The card is postage paid – just fill it out and put in the mail (or drop it off at the office).
Several boxes have been set up in the office by community residents to receive donations to benefit others. Thank you to everyone who contributes!
- The V Project box is accepting feminine hygiene products that will be donated to victims of the recent hurricanes affecting Puerto Rico. More information is listed on the box and available at the group’s Facebook page /TheVProjectbyLELA. https://www.facebook.com/TheVProjectbyLELA/
- The Box Tops for Education box is accepting box top cards/coupons found on many grocery and household goods packaging. Donated box tops will benefit Sugarland Elementary School and Meadowland Elementary School.
- The Backpack and School Supplies box is accepting backpack and school supplies for children who could use a helping hand getting through the school year.
Brett Oswald, an resident of Sugarland Run took a series of photos of the Community Center and surrounding area with his drone recently.
Below are some of those photos.
Community Activities Committee is looking for more committee members! We are responsible for all of the fun events for kids & adults in our neighborhood! If you’re interested, email us at SRHOACAC@gmail.com . We meet the last Tuesday of the month from 6:30pm-7:30pm
October 28 — Adult Halloween Costume Party
October 29 — Kids Costume Parade
December 2 — Adult Ugly Sweater Party
December 9 — Breakfast with Santa
We are always open to ideas, but we need our trusty neighbors to make these events happen! Please consider being a CAC volunteer
Duke Butcovitch, our local school Parent Liaison, has a request for donations for local school children K-12: “Men’s size SMALL winter clothing, Boys’ ALL sizes pants and sweaters or sweatshirts.”
Donations can be dropped off in a labeled box at the SRHOA office.
from the Loudoun County Website
Loudoun County has launched a new online tool to help residents determine the entity that is responsible for maintaining roads within the county, including snow removal and surface repairs.
The interactive, searchable map provides users with a resource for navigating the complex maintenance responsibility system for the road network in the county. In addition, the map links to a webpage with contact information for the various entities to help residents report concerns about maintenance to the correct entity.
Users may search by a street address, view responsibility by color-coded system or click on a particular road and a pop-up box will appear indicating road maintenance responsibility. The responsibility for road maintenance in Loudoun County varies by road. Most roads are maintained by the Virginia Department of Transportation (VDOT), one of the county’s incorporated towns, and private entities, such as homeowners associations (HOA).
“This tool is particularly useful for identifying maintenance responsibility in residential neighborhoods, which sometimes have two different responsible entities for two adjacent roads,” said Department of Building and Development Director Mike Seigfried. “In advance of snow events, for example, residents can learn whether their HOAs will plow snow on their streets and then contact their HOAs to learn about their snow-removal plans.”
As newly-constructed roads are developed, maintenance responsibility may change from one entity to another, such as from a developer to a homeowners association. The Loudoun County map will be updated on a monthly basis.
A link to the map and contact information for the various entities involved in road maintenance in the county may be found on the Loudoun County website at www.loudoun.gov/roads.
As part of our 10 year replacement plan, the Streetlights to be replaced in 2017 are planned for the following streets:
Kale Ave, Kale Ct, Greenfield Ct, Penny Lane, 4 lights on Sugarland Run Dr (800 block), Richland Court, Woodgate Court and Carolina Court.