In its continuing effort to improve our community, the Sugarland Run Homeowners Association Board of Directors is pleased to announce that the first phase of a year-long project to review the Association’s Declarations has been completed.
Sugarland Run has been operating under the Declarations originally provided by the Developer since the early 1970’s. Times have changed which has required modernization of the Declarations
Every ten years, the percentage of Owners required to approve of amendments decreases from 75% of the Owners to 67%. We are taking advantage of this window of opportunity to amend the Declarations to empower the community by updating certain provisions now and enabling the community to use modern technology and a lower voting requirement to make additional changes in the future. The two changes we are asking you to approve now are small but important changes that will allow better management of the community.
After reviewing the Declarations and consideration of the valuable input of community members over several “Town Hall” meetings, the Board is proposing the following amendments.
Summary of Proposed Amendments:
The first amendments would allow Sugarland Run to conduct business and obtain member votes using secure electronic means. In addition to the traditional written format, Sugarland Run will have the opportunity to use technology such as email, apps, video/audio conferencing, online voting tools, as well as future technologies, for communicating with residents and conducting annual, special and regular meetings of members and of the Board in addition to polls, surveys, and more.
The second amendment would lower the voting requirement needed to amend the Declarations to 51% Sugarland Run has three Declarations so in order to lower the percentage required to adopt an amendment, two similar documents must be signed by the Owners. A lower voting percentage requirement will better empower the community to make future amendments and adapt to changes over the long-term.
The final amendment package has been mailed out however you can access the final package here.
We need your support to approve these amendments. This is a time-sensitive matter. Please mail in or drop off at the community office mailbox your two original Declaration Amendments Ratification Forms (signature page only) included in this package ASAP! Thank you for your comments and overall support in making Sugarland Run a wonderful place to live. If you have any questions (se habla español), please contact our General Manager, Gabriela Garza at (703) 430-4500 or manager@srhoa.com.
Sincerely,
Sugarland Run Homeowners Association, Inc. Board of Directors.
