The SRHOA Board of Directors plans and budgets for annual community improvement and repair projects. Aided by a professionally prepared report, called a Reserve Study, that assesses community amenities every five years, the board seeks to manage community assets to the highest standard possible. The following list of projects is provided as an overview of the types of expenses incurred by the HOA in order to maintain community amenities. This list is not exhaustive, nor does it provide full project details. Residents may learn more about these and other projects by attending board meetings, reviewing board meeting minutes, or contacting the HOA office or board of directors.
In addition to consulting with professionals during the planning and execution of projects, the board also seeks input from residents. In 2016, the board conducted a resident survey. The results of this survey provided important guidance and feedback to the board and will be repeated on an ongoing basis.
If you have been to the community pool or office, you likely noticed the garage next to the community center. This building houses the maintenance truck, tools, and supplies. The garage is deteriorating and will be replaced in 2017. Rather than rebuild the garage in its current location at the front of the pool, the board is relocating the garage to the far corner of the parking lot near the tennis courts. The dumpster and fence located next to the current garage will be moved along with the garage. These changes will open up the front of the pool and community center for better use by residents, while also providing improved aesthetics. The board is considering utilizing the old garage site as parking for disabled patrons, a fenced-in pavilion area, and/or landscaping with native plants.
Sugarland Run contains nearly 300 street lamps. The board begin replacing the old lamps, which were in disrepair, in 2007. Today, more than half of the street lamps have been replaced. 2016 saw the most street lamps replaced in any single year. 2017 will continue this large project with approximately 40 more lamps scheduled for replacement. As of 2013, all new lamps utilize LED fixtures, which significantly reduce the energy consumption and cost to operate. In addition to replacing the old street lamps, the board is retrofitting the newer lamps with LED heads in order to bring all the street lamps up to modern standards. It will take several more years to complete this project, but once finished, the improved electrical service and efficient and long lasting LED street lamps will be a major improvement to our community.
The community is fortunate to have approximately 20 miles of asphalt recreational trails meandering through it. However, these trails require ongoing maintenance. The board is always on the lookout for sections of trail that pose a hazard to residents due to broken or heaving asphalt. As with most years, in 2017 the board will work to identify the trails in greatest need for repair and hire a contractor to patch sections and/or install new asphalt, as the budget allows.
Potomac View Fence
The HOA maintains the fence along Potomac View Drive. The fence is nearly a half-mile long and will need repainting or replacing in 2017.
Our neighborhood includes twelve playgrounds. The playgrounds vary in age from around 12 years old to 2 years old. Most of the playgrounds require annual maintenance, from adding wood chips to replacing worn out parts. The board is not planning any major playground work for 2017, however the main playground at the community center will need to be replaced within the next few years, as may several smaller playgrounds.
Tennis and Basketball Courts
Both the tennis court and basketball court were recently replaced. The new court surfaces should provide residents many more years of use before needing significant investment again. However, routine maintenance is required.
Community Center and Office Building
Both the community center and office building require regular maintenance and upkeep, just as a home does. From leaky faucets to broken heating systems to new roofs, these buildings are routinely worked on to keep them serving the community. Most work is of the repair and replace variety, however the board looks for opportunities to improve the facilities whenever possible. In 2016, the board added a covered patio to the rear of the community center to redirect rainwater away from the building while also providing an ideal location to provide pool users some shade. The new covered patio includes recessed lighting and a ceiling fan.
The Sugarland Run pool is one of the largest pools in Loudoun County and is a valued amenity by many residents. The pool also requires ongoing service and repair, from life guards to chairs to pumps. Unexpected pool costs are kept to a minimum through regular upkeep, including reapplying a protective “white coat” finish to the concrete pool surface every five years. Within the last few years, the board has also replaced the coping stones along the perimeter of the pool to meet current code requirements, installed a chair lift to permit users with mobility impairments to enter the pool, and modified the entry into the baby pool to meet accessibility requirements. Additionally, the pool house recently underwent a complete renovation.
Streambank Erosion Control
As a large landowner in eastern Loudoun County, the HOA has a responsibility to keep its streams clean. Part of this includes reducing streambank erosion. Erosion allows excessive soils and pollutants to contaminate the water. To remediate areas that have significant streambank erosion, the board has installed rip-rap gabion baskets along several sections of streams. These wire and rock structures hold back the soil and keep the water in the streams from further eroding the banks. Installing these structures helps protect our trails from washing away, while also helping keep these streams, which flow into the Chesapeake Bay, clean. At this time, the board is not aware of immediate needs for more gabion baskets, but future needs may arise.
A wonderful asset of Sugarland Run are the plentiful mature oak and maple trees. Many of our trees have reached 100 feet tall. While these trees provide cooling shade, beauty, and homes for birds and other wildlife, they also require constant maintenance. Every year, the board works with an arborist to perform necessary tree work around the community.
The lake by the community center is known as Willow Lake. The HOA works annually with a lake management company to ensure the health of the lake is maintained. Additionally, in 2016, the HOA entered into an agreement with Loudoun County to permit the county to begin managing the lake for improved water quality, specifically for stormwater management.