Green Team Committee

By signing below, I, the volunteer (or volunteer’s legal guardian), acknowledge that entry into this agreement (“Agreement”) is in consideration of my participation as a volunteer, and confirm my understanding and agreement to the following:

Policies and Safety Rules

I will comply with Sugarland Run Homeowners Association (“the Organization”) volunteer policies, safety rules, conduct expectations, and other directions. I understand that the Organization does not tolerate bullying, harassment, threatening behavior, or violence of any kind. I understand that noncompliance may result in termination of my volunteer status.

Volunteer Not an Employee

I understand that (a) I am not an employee of the Organization, (b) I will not be paid for my participation, and (c) I am not covered by or eligible for any insurance, health care, worker’s compensation, or other benefits. I understand that the Organization may terminate my volunteer status at any time, for any or no reason.

Risks Associated with Volunteering

Volunteering for the Organization has risks. These risks may arise in a variety of ways. They include, without limitation: my lifting heavy objects or otherwise exerting myself, exposure to herbicide, using sharp tools, working outdoors in varying terrain, weather conditions, and temperatures, and interacting with and being in the presence of other volunteers and other people. I understand that these risks include risks of injury, illness, death, and property damage or loss, and that they may arise from my own actions or from the actions of others at or near the Organization’s facilities or encountered when traveling for the Organization’s activities offsite. I also understand that even if the Organization, I, and other persons present at the Organization’s facilities follow all health and safety protocols, I may still be exposed to COVID-19 or other infectious diseases.

Awareness and Assumption of Risk

I understand the information above, and confirm and acknowledge that these are risks associated with volunteering. With such information and awareness, and with the recognition that other factors may create additional such risks, I knowingly, freely, and voluntarily: (a) sign up to volunteer for the Organization; (b) engage in volunteer activities; and (c) assume and accept the risks of all injury, death, property damage or loss, financial obligation, loss of privacy, loss of reputation, and all other injuries and other consequences, whether known or unknown, whether foreseen or unforeseeable, and whether incurred at the worksite or elsewhere, that may result, directly or indirectly, from my presence at the Organization’s facilities or participation as a volunteer for the Organization, regardless of the cause.

Waiver and Release of Claims

I waive and release the Organization and its directors, officers, agents, employees, volunteers, and affiliates (collectively, “the Organization Parties”) from any and all liability, claims, costs, and expenses of any kind and of whatever nature which I or my heirs, next of kin, or legal representatives may have or which may later accrue, caused by or arising directly or indirectly from my presence at the Organization’s facilities or participation in the Organization’s activities. This release and waiver includes, in each such case, all claims in respect of the risks noted above, known and unknown, foreseen and unforeseeable, regardless of the cause or whether such claims arise from tort, contract, or otherwise, and even if caused by negligence, whether passive or active. I will not sue any of the parties on the basis of these waived and released claims.

Disclosure of Medical Conditions

I understand that I am solely responsible for knowing my own physical condition and making my own decision about volunteering. I have disclosed all medications and conditions relevant to my participation to my supervisor or other staff at the Organization, including chronic conditions such as asthma, allergies, seizures, or diabetes. I consent to the Organization sharing this information with health professionals or first responders should I become ill or injured while at the Organization’s facilities or worksite.

Medical Care Consent and Waiver

I authorize the Organization to provide me with first aid and to arrange medical assistance, transportation, and emergency medical services for me if I get hurt while volunteering. I understand that the Organization is not obligated to provide this care. I also understand that I am solely responsible for any costs related to my medical treatment and transport, and that the Organization does not provide health, medical, disability, or other insurance coverage for me.

Confidentiality

I may have access to the Organization’s confidential information. At all times during and after my participation, I agree to hold any such confidential information in confidence and not disclose or use it except as the Organization expressly authorizes.

Assignment of Work Product

I grant full rights to the Organization in any reports, brochures, website content, photos, images, videos, or other materials or works I may create in the course of volunteer activities, and any intellectual property rights in or derivatives of such materials.

Use by the Organization of My Name and Image

I understand that the Organization may take photos or videos of me. I consent to use by the Organization of my image, voice, name, and story, and of images of any works I may create as a volunteer (collectively, “Materials”), in the Organization’s digital and print promotional, fundraising, educational, and other communications. The Organization may use the Materials without obtaining my approval or paying me for such use. I grant the Organization all copyrights in and waive any legal claims relating to the Materials, including those relating to copyright, rights of publicity or privacy, or defamation, or arising from any distortion, blurring, or alteration that may occur in the making, editing, or use of the Materials.

General Provisions

I understand that this Agreement will be binding for so long as I am a volunteer at the Organization. This Agreement will run in favor of, and may be enforced by, each of the Organization Parties, and will bind my heirs, next of kin, and legal representatives. This Agreement shall be interpreted, construed and governed by the laws of the Commonwealth of Virginia and such laws of the United States as may be applicable.

Declaration